An Administrative Executive at a Traditional Chinese Medicine (TCM) clinic plays a crucial role in ensuring the smooth operation of the clinic. The job scope typically includes a combination of administrative, pharmacy operational responsibilities.
Job Discriptions
- Oversee the inventory of TCM herbs, medicines, and supplies.
- Ensure that stocks are maintained at optimal levels, monitor expiration dates, and manage procurement processes.
- Monitor the quality and authenticity of TCM herbs and medicines, adhering to regulatory standards and clinic policies.
- Maintain accurate records of prescriptions, patient information, and inventory to meet regulatory requirements and for audit purposes.
- Streamline pharmacy operations to improve efficiency, reduce waiting times, and enhance patient satisfaction.
- Oversee the work of Chinese Medicine Pharmacist and volunteer assistants, ensuring they adhere to protocols and maintain high standards of practice.
- Conduct or organize training sessions for Pharmacist and volunteer assistants to keep them updated on the latest TCM practices, pharmacy operations, and customer service skills.
- Work closely with TCM practitioners to ensure seamless coordination between prescription, and dispensing.
- Manage relationships with suppliers of TCM herbs and products to negotiate terms and ensure a steady supply of quality materials.
- Manage vendor quotations, prepare and submit purchase documents, track monthly documentation, and coordinate with vendors for deliveries.
QUALIFICATIONS AND SKILLS
* Proficiency in MS Office (Word, Excel, PowerPoint) and administrative tools.
* Basic understanding of financial and budgeting processes
* Strong organisation and multitasking abilities
* Diligent, meticulous, and willing to learn
* Possess good interpersonal & communication skills
* Good team player
* Possess at least Diploma in relevant field.
*Prefer candidates who can speak and read Chinese, as these skills are required for the role.
Working Experience:
1. Minimum of 2 years of experience in performing administrative and clerical tasks , or
2. At least 3 years of experience as an administrative assistant, preferably within the healthcare industry.
2 positions opening
- Khatib
- Redhill
For internal use only: 2-02